Do you manage your PPC ads in Microsoft Excel? If so, you have an advantage. Excel is a powerful way to manage your ads, provided you know how to get the most out of your application. The more organized you are, the easier it is to accurately calculate your PPC ROI.
Managing Google PPC ads requires numerous and large calculations, all of which are easily handled by Excel. The process of learning advanced Excel tips can be time-consuming, but here are some ways to streamline your efforts and maximize ease of use.
However, you set up your Excel sheet to make calculations, it’s helpful to set your cell reference to display as currency rather than a plain text number. Sure, you can look at “8.00” and know it means “$8,” but it’s easier just to have that formula cell display the number in dollars. Using Excel tips like this ensures clarity in your Excel workbook.
Ideally, you’ll set your cells to display currency before you enter your data entry in the respective data tab. However, there will be times when you’ll need to change existing data into currency, and that’s where keyboard shortcuts come in handy.
You can use your mouse to navigate Excel’s menu and change cells to currency, but that’s a tedious process. It’s easier to use the ctrl+shift+4 shortcut. Just highlight the cell(s) you want to display in currency and then use this shortcut to quickly create custom number formats.
Another useful keyboard shortcut is one that turns the contents of cells into a percentage. This shortcut is ctrl+shift+5. This is useful when you want to look at certain numbers as a percentage rather than a whole number, but you don’t want those numbers displayed as a percentage permanently. This is especially helpful when applying data validation rules or trying to filter data efficiently in your Excel sheet. If you’re working on advanced formulas such as index and match functions, having properly formatted data is crucial for accurate results.
Sometimes you’ll need to calculate the sums of many individual rows or columns, and if you only have to do this once, it’s not a big deal to manually enter the Excel formulas. However, when you need to perform this type of calculation multiple times, it will become cumbersome.
You can automatically calculate the sum of a row or column by clicking in an empty cell and using the shortcut alt+the equal sign. If you’re on a Mac, you’ll need to use command+alt/option+the equal sign.
VLOOKUP is one of the most important, yet underused functions in Excel. This function allows you to reference data from other spreadsheets and incorporate that into your calculations. This means you don’t have to cram all of your data for every ad campaign (and corresponding ad copy) you run into one spreadsheet file just to be able to perform calculations.
Using this function does require setting the foundation, but once you set it up, your calculations between files will be smooth. To learn more about how this function works and to learn how to set it up, watch this tutorial video.
“Concatenate” means to combine or join together and is one of the best functions Excel provides for managing your PPC ads. With this function, you can combine the contents of multiple cells into one cell. You can also use it to add words or symbols to the end of multiple existing cells. For managing PPC ads, this function will speed up your work. Here are some examples.
When creating broad match modified keywords, you need to add a plus symbol to the beginning of your keyword. This isn’t easy to do manually, even when you use the copy and paste functions. The concatenate function makes this a breeze.
Just add the following function to an adjacent cell:
=CONCATENATE(“+”, B2)
For all cells below B2 (or whatever cell you’re starting with), use the fill handle to copy the formula to all the other cells.
When you’re building a list of keyword variations, you’ll benefit by using concatenate. For example, say your company sells socks for men, women, and kids. You’re going to come up with keyword variations that are the same for all three of these categories. To create your list quickly, start by typing your main keywords vertically in a column like this:
Mens
Womens
Childrens
Now, say you have the following variations: wool socks, cotton socks, hiking socks, work socks. You can use the concatenate function to add “wool socks” to each of your main categories, and then continue doing the same with the other types of socks you sell.
If you want to get even more advanced you can perform filter and search functions in Excel using pivot tables.
It won’t take long before your PPC ad data fills up your Excel spreadsheet and requires scrolling down the page. There’s nothing wrong with this, except for the fact that you will lose sight of your column headings. If you work with your spreadsheet regularly, you’ll probably have the headings memorized, but memory isn’t always reliable. You don’t want to look at your data one day and mistake your CTR column for your conversion rate. Additionally, if you ever need someone else to work with your data, they could get frustrated.
The solution is to freeze the rows at the top of your sheets. When a row is frozen, it will remain at the top of the sheet as you scroll down, so you’ll always have a proper reference for what you’re looking at no matter how far down you scroll.
To freeze multiple rows, highlight the row directly below the last row you want frozen. Then go to the “View” option in the main menu and select “Freeze Panes.” Choose the option “freeze pane” and every row above the one you selected will be frozen.
To freeze only your top row, you can just go to the “View” option in the main menu, select “Freeze Panes,” and choose the option “freeze top row.” Alternatively, you can use the shortcut alt+W+F+R to freeze the top row.
If you want to freeze the first column, go to the “View” option in the main menu, select “Freeze Panes,” and choose the option “freeze top column.”
When you need to count the characters in your longtail keywords, Len comes in handy. For instance, when you have exact matches longer than three words you can program it to add that to your modified broad match keywords. Len is best used in conjunction with concatenate to fill in the modifiers.
Sometimes you’ll need to apply formulas to additional cells, but doing this manually takes a long time. The trick here is to place the formula in your first cell so that it performs the first calculation, and then hover your mouse over the cell. You’ll see a plus sign appear in the bottom right corner, and when you double click on that plus sign, it will automatically calculate the remainder of cells.
Find and replace is one of the oldest life-saving functions around. It helps if you’ve accidentally clichéd and pasted something incorrectly, but it also helps you change words when you just need to make a change.
When you only have a couple of instances of a word, it’s not a big deal to change them manually. However, when you have ten or more, including hundreds or even thousands of instances, using the find and replace function will make your life easier. For instance, you might decide you want to turn all of your broad match keywords into a modified broad keyword. Use find and replace to add that plus sign in front of each instance of your keywords.
When you’re managing mass amounts of PPC data, you need a tool that will perform automatic calculations and make it easy for you to play with your data to crunch numbers in different ways. Excel is an excellent tool for the job, provided you take advantage of some of these PPC Excel tips, shortcuts and functions.
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This report compares the month over month performance across the date ranges of December 1st - 31st 2025 and January 1st - 31st 2026.
For the month of January, we found the results to be quite impressive and optimistic, with the highlighted results below:
Overall, the results for Nutrition/Health Product Company in January were positive across the board, with each campaign garnering more conversions, lower cost per conversion, and significantly increased month over month ROAS.
Management of this account is going better than anticipated, and we will continue to find opportunities to garner more conversions and drive ROAS up as much as possible through bid modifications and the addition of new, contextually relevant keywords.
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January’s performance demonstrates a meaningful shift from learning to efficient acquisition:
This indicates that every £1 spent returned £7.90 in revenue; 6.5x more than December’s 122% ROAS.
MoM Campaign Comparison
January - Nutrition/Health Product Company - 29.33 conversions, £6.76 CPA, 14.04% conversion rate (1389% ROAS)
December - Nutrition/Health Product Company - 8.28 conversions, £42.84 CPA, 3.30% conversion rate (129% ROAS)
MoM increase of 1260% ROAS
January - REMARKETING - 6.27 conversions, £9.41 CPA, 8.33% conversion rate (627% ROAS)
December - REMARKETING - 3 conversions, £55.88 CPA, 0.44% conversion rate (168% ROAS)
MoM increase of 459% ROAS
January - PMAX - 15.10 conversions, £10.56 CPA, 5.74% conversion rate (422% ROAS)
December - PMAX - 5.22 conversions, £63.11 CPA, 1.29% conversion rate (negative ROAS)
MoM increase of 422%+ ROAS
January - Local Doctor Campaign - 4 conversions, £16.55 CPA, 5.71% conversion rate (264% ROAS)
December - Local Doctor Campaign - 3 conversions, £30.58 CPA, 3.26% conversion rate (160% ROAS)
MoM increase of 104%+ ROAS
This campaign benefits from high intent brand-adjacent queries combined with carefully controlled generic terms, making it one of the most reliable drivers of low-cost, and more volume of conversions. Continued prioritization here will compound returns.
Day-of-Week Performance
Certain regions are showing higher purchase intent, such as the UK and Greater London this month. Geographic bid multipliers can be further refined to capitalize on these micro-markets, all the way down to the zip code, and we’re in the process of doing this.
Keyword Performance
Top keywords show clear brand and authority alignment:
These terms demonstrate exceptional intent density and should remain protected with:
Expansion into close-variant and long-tail branded queries
January’s performance reflects extremely strong numbers month over month and we are more than thrilled with the performance, with main highlights being:
With continued optimization and controlled scaling, we expect further efficiency gains and revenue growth in the coming months, and will be modifying based on the increase in CPCs.
Cybersecurity is arguably one of the toughest industries to compete in when it comes to paid advertising. You’re basically selling to tech-savvy, skeptical buyers like CISOs, IT directors, compliance officers, and security teams. Most cybersecurity companies tend to expect hard proof of all claims and you can’t capture their attention easily. Generic ads and broad PPC marketing tactics won’t cut it in this competitive landscape. Because of this, high CPCs across major search engines, vendor saturation, and long evaluation cycles mean that poorly targeted cybersecurity PPC campaigns can be a huge waste of advertising spend.
To win in this arena, firms need advanced PPC for cybersecurity strategies like targeted intent segmentation, tightly aligned messaging, intelligent audience modeling, AI-powered optimization and bid strategies, technically accurate ad copy, and conversion paths designed for enterprise-level buyers. In this article, we’ll dive into the advanced cybersecurity PPC techniques modern cybersecurity firms must use to generate high-quality leads, reduce wasted ad spend, and stand out in a highly crowded search space.
Cybersecurity search queries represent a wide range of intent that spans from broad research to urgent remediation needs. You don’t want to treat all search terms the same or you’ll waste most of your ad spend. Here’s what you should do:
1. Segment keywords by intent
Start by dividing your PPC ads into cybersecurity PPC campaigns based on the following general categories of user intent:
· Educational. These searches might include terms like, “What is endpoint security?” and “Types of cyber threats.” They support content marketing, awareness-stage paid campaigns, and early-funnel marketing efforts.
· Research. These are phrases like “Buy SIEM software” and “24/7 SOC as a service price.” These keywords align with cybersecurity marketing services, gated assets, and evaluation-stage marketing strategies.
· High urgency. Urgent searches are phrases like, “Ransomware removal help now” and “Breach response service.” These searches demand immediate cybersecurity solutions and direct-response PPC advertising with strong CTAs.
This segmentation ensures you match your ad copy, ad relevance, landing pages, click through rates, and offers to exactly where the buyer is in their journey. This improves the relevance of your ads, reduces wasted ad spend, and increases conversions and overall campaign performance.
2. Prioritize longtail and high-intent keywords
Using long tail keywords and targeted keywords attracts higher-quality website traffic. These terms usually reduce marketing costs, improve conversion rates, and drive more efficient paid advertising.
3. Use negative keywords to filter out irrelevant traffic
Since a wide range of people search for cybersecurity terms, including students, hobbyists, and researchers, every marketing agency should use a negative keyword list to filter out irrelevant searches will protect advertising spend. For example, filter out queries using the terms “free course,” “tutorial,” and “certification exam.” Anyone searching for these phrases is unlikely to be looking for a cybersecurity product or service. This ensures your PPC campaigns reach potential customers, not job seekers or students.
The best compelling ad copy will fall flat if they don’t reach the target audience who make purchase decisions. If you cast your net too wide, you’ll miss those people. Many people searching for keywords related to cybersecurity are just curious or looking for free solutions. AI-driven ad targeting allows cybersecurity marketers to refine their highly targeted audiences and focus on the people who are most likely to convert.
To identify the right targets, you can use AI and upload campaign data from your CRM, like MQLs, SQLs, demos, and closed deals into Google Ads and Google Analytics so the model can learn what a “good lead” looks like. This will help you build a lookalike audience that represent your best customers – the people most likely to buy your cybersecurity offers.
Cybersecurity buyers are usually high-level roles in regulated industries. To reach them you can use filters for specific industries like healthcare, finance, enterprise tech, etc. and also filter for company size, geography, and job titles (like CISO, IT director, compliance, etc.). This is the best way to minimize wasted clicks and build targeted campaigns that improve campaign effectiveness and drive better data driven decisions.
Cybersecurity buyers expect total clarity, accuracy, and trust. They don’t respond to vague or sensationalized copy. To get their attention, use specific terms thar resonate in the cybersecurity world. Terms like: SEIM, MDR/XRD, SOC as a service, IAM/PAM, 247 monitoring, zero trust, end-to-end encryption, and compliance-ready. These phrases signal credibility.
Keep in mind that regulated industries are highly concerned with compliance, so highlight frameworks like HIPAA, PCI-DSS, SOC 2, and ISO 27001 when relevant. These small signals can be powerful triggers. Including compliance language boosts ad quality, improves search engine rankings, and increases ad visibility across search results.
The best cybersecurity ads will create urgency and offer a benefit-led call to action. Ads like “Protect your business from ransomware now – schedule a free security assessment” and “Ensure 24/7 threat detection for your enterprise” work better than vague promises. By speaking the language of your buyers and addressing their real fears and needs, your ads will appear more credible. This approach consistently produces successful PPC campaigns and supports scalable cybersecurity PPC advertising.
Great ads will get clicks, but your landing pages decide whether someone converts. For cybersecurity brands, generic “contact us” landing pages (and homepages) won’t cut it. Successful PPC campaigns rely on intent-matched landing pages to convert potential clients. You need threat-specific, offer-focused landing pages where the copy matches exactly what’s in the ad. For instance, if the ad is for ransomware protection that’s what the landing page needs to promote. Whether it’s a cloud security audit, SOC as a service, or a compliance assessment, make sure your ads and landing pages match. This improves seamless user experience, increases conversion rates, and supports long-term business growth.
Use case studies, certifications, compliance credentials, client logos if they allow for that, audit results, and security whitepapers to build trust with your audience. These elements can help buyers overcome their initial skepticism and compliance concerns.
Using a value-first approach is a great way to get more relevant clicks through cybersecurity lead generation and filters buyers actively seeking solutions. All you need to do is offer value people can access immediately. For example, free vulnerability assessments, security posture quizzes, and compliance readiness evaluations are all valuable on the spot. They also filter high-intent leads that are more likely to book a demo or discovery call with you. This strategy improves campaign performance, increases lead generation, and helps convert leads into pipeline opportunities.
Cybersecurity sales don’t usually happen on the first click. They often involve multiple stakeholders, extended review processes, compliance checks, and internal approvals. It won’t work to use one-click, last-click attribution.
· Use data-driven, multi-touch attribution models. These models credit all meaningful touchpoints (not just the final click) to give you a clear picture of how your PPC ads are contributing to real conversions over time. It helps justify ad spend and reveals which ads, keywords, and campaigns are influencing your decisions.
· Sync PPC leads with CRM and offline conversion data. Track your leads through all stages (MQL, SQL, Demo, Proposal) and feed this data back to your PPC platforms to train the algorithm on what quality conversions actually look like for you. This is how you’ll improve your targeting and bid optimization.
· Combine retargeting and content marketing. Buyers often visit a site multiple times before deciding to buy. Use remarketing gated content (like whitepapers and threat reports, webinars, and email sequences to nurture leads and lead them toward a purchase.
For B2B cybersecurity firms, a multi-touch, multi-step conversion funnel is the most realistic way to measure PPC ad success. Multi-touch attribution allows teams to track key performance indicators, analyze campaign data, and uncover valuable insights.
Using data insights, actionable insights, and data driven insights helps teams refine PPC strategy and justify marketing costs.
Cybersecurity keywords can be pretty expensive. Without intelligent bidding, you’ll overspend and underserve. AI-driven bid strategies, including a smart bidding strategy, optimize bids across search engines in real time. This reduces marketing costs, improves efficiency, and drives sustainable revenue growth.
Automated bidding strategies like Target CPA, Target ROAS, and Max Conversions are ideal when trained with clean, qualified conversion data. These strategies will adjust your bids based on the time, device, location, user behavior, and competitive factors – all elements humans can’t easily track at scale.
While it’s nice to get leads who visit your site and even fill out your form, keep your priority on conversion quality, not just volume. Don’t just optimize for clicks or form fills. Feed your bidding models real conversion events like qualified leads, demos booked, and deals closed. Empty form submissions aren’t helpful – your goal should be to build a real pipeline.
Most importantly, test and refine your ads continuously by split testing your ad copy and landing pages to see what works best. In cybersecurity PPC, even small tweaks can yield big results because you’re targeting a narrow, high-intent audience. With a well-trained AI bidding system, your campaigns will do well even in a competitive market.
Since cybersecurity buyers don’t convert on hype, value is essential. Long-form assets like whitepapers, threat reports, case studies, and compliance guides strengthen content marketing, improve online visibility, and support paid advertising across social media platforms, LinkedIn Ads, Twitter Ads, and Bing Ads.
Use your PPC ads to drive traffic to content offers like “2025 Ransomware Trend Report,” “Enterprise Security Readiness Checklist,” or “Cloud Compliance Guide.” These types of content will draw in decision makers who are researching solutions.
Make sure you gate the content you provide to people who click on your ads. Use progressive profiling forms that adapt to the user’s role or company size (if possible) to capture qualified leads. Then feed those leads directly into your lead nurturing workflows and retargeting sequences.
After a lead has downloaded your information or has made the first engagement, retarget them with ads offering free audits, demos, case studies, or consultations. This approach increases immediate visibility while building trust in the cybersecurity space and is highly effective for the long B2B sales cycles that exist in cybersecurity.
Since cybersecurity buyers usually need time to make a purchase, retargeting has to be precise. General remarketing will just burn through your ad budget and will be ignored by serious buyers.
To create specific segments for remarketing, start with intent and behavior. For example, if a user visited a ransomware page, don’t show them ads with general security content. Serve them ransomware-specific ads.
For the best results, segment your remarketing audiences based on:
· Pages visited (threat type, service)
· Actions taken (whitepaper downloaded, demo requested, form filled)
· Role/company size (if available)
Then tailor your messaging by funnel stage. Start with the awareness stage and offer more educational content like guides and webinars. For those in the consideration stage, push case studies, vendor comparisons, and ROI calculators. Finally, for those making the decision to buy, offer demo scheduling, free audits, and compliance checklists.
Be sure to always exclude low-intent and irrelevant audiences. There will always be researchers, students, job seekers, and random curious tire kickers searching for cybersecurity keywords. As discussed earlier, use negative keywords and exclusion lists to avoid wasting your ad spend.
Segmented remarketing improves ad relevance, strengthens marketing messages, and boosts click through rates. This approach supports successful campaigns while reducing wasted advertising spend.
Since many cybersecurity buyers are evaluating multiple vendors at the same time, competitor conquest campaigns can be highly effective if done correctly.
The right way to do this is to target your competitors’ weaknesses while maintaining compliant messaging. Avoid naming your competitors directly to stay within ad policies but highlight how your offering solves common complaints about your competitors. For instance, you might note that you have “Faster setup,” “Better support,” “Flexible pricing,” or “Stronger compliance reporting.”
Build out landing pages that compare your features to your competitors’ features without naming names. Show real differentiators like detection speed, compliance, and support, and highlight testimonials or case studies from clients who “switched from Vendor A.”
Never expect single clicks to convert. Treat competitor conquest campaigns like the first touchpoint in a series. Pair it with remarketing, content nurture, and follow-ups to maximize conversions from buyers who are currently in evaluation mode.
PPC ads can generate plenty of leads for your cybersecurity business, but closing deals will require a strong sales strategy. That’s why aligning your PPC campaigns with your sales workflows can help.
Sync your ad data with your CRM for full visibility. Capture data on keywords, ad groups, landing pages, and funnel stages for every lead. This will help your sales team know exactly what triggered their interest so they can tailor their follow-up conversations accordingly.
Provide your sales teams with assets to help your messaging stay consistent. For example, give them your case studies, compliance docs, whitepapers, audit reports, and technical comparisons. Doing so will help them maintain credibility when engaging with potential clients.
When PPC efforts align with sales workflows, marketing teams help cybersecurity businesses close deals faster. This improves campaign effectiveness, reduces friction, and lowers customer acquisition cost.
The cybersecurity industry is a battlefield. A basic PPC campaign won’t work when you’re competing for attention in the cybersecurity industry. The firms that invest in cybersecurity marketing, cybersecurity PPC, and data-backed marketing strategies know that precision and trust win conversions across digital channels. To win leads, you need to reach targeted audiences with intent-driven keywords and technically correct messaging, and it all needs to align with your sales process.
If your competitors are using these strategies and you’re not, you’re invisible. This is the time to sharpen your strategy and strengthen your funnel by implementing a stronger PPC strategy.
If you want to generate qualified enterprise leads, reduce wasted ad spend, and build a scalable, data-driven PPC engine that speaks directly to cybersecurity decision makers – an experienced cybersecurity marketing agency like us can help.
At PPC.co, we specialize in building paid ad strategies that convert clicks into real clients. Contact us today and we’ll position your firm as the credible, trusted authority cybersecurity buyers want.
